Northwestern Oklahoma State University   Alva-Enid-Woodward
 

Human Resources-

Payroll-

Benefits-

Travel Forms


Call 580-327-8530, 8531, 8143, or 8175 for assistance.
  1. Application for Administrative/Teaching Employment (.pdf format); (Call appropriate School Dean's Office or Human Resources at 327-8143 for more information.  This form is for Administrative, Teaching, Professional, Managerial Positions only...positions Exempt from federal overtime regulations.)

  2. Request for Supplemental Information (.doc format for Word) (Please fill out and send directly to Human Resources Director each time you apply)

  3. Application for Non-Exempt Non-Teaching Positions (.doc format for Word) ; (Call Human Resources at 327-8143 for more information) ("Non-Exempt" Positions are those subject to federal overtime protection rules.  See Item #1 if applying for Administrative, Teaching, Professional, Managerial Positions.)

  4. Application for Non-Exempt Non-Teaching Positions (.pdf format); (Call Human Resources at 327-8143 for more information) ("Non-Exempt" Positions are those subject to federal overtime protection laws.  See Item #1 if applying for Administrative, Teaching, Professional, Managerial Positions.)

  5. Request for Supplemental Information (.pdf format) (Please fill out and send directly to Human Resources Director each time you apply)

  6. E.T. Employee Transaction Form (.doc format for Word) (Use only for regular, full-time employee hiring, terminating, changing status.  Call 327-8175 for assistance.)

  7. Letter of Appointment (SAMPLE ONLY) (.pdf format) (for regular, full-time employment only.  Call at 327-8402 for more information.)

  8. T.E.A. Temporary Employment Action Form for PTS (Part-time Staff) Workers, not Faculty nor other Exempt (.doc format for Word) (to be used when hiring someone to work at $X per hour, $X per athletic game, or $X per trip-- for drivers) (If hiring Adjunct Instructor, or other person Exempt from overtime requirements, use P.S. form--see item #28 below)

  9. Loyalty Oath (.pdf format)

  10. Employee's Withholding Allowance Certification (W-4) (.pdf format)

  11. Employment Eligibility Verification (I-9) (.pdf format)

  12. 12a:Drug-Free Schools Policy Brochure (.pdf format)  AND 12b:Required Drug-Free Workplace Policy Signature Statement (.pdf format)  (Call 327-8530 for more information.)

  13. Automatic Deposit Transmittal Form (.pdf format) (for "direct deposit of wages" into personal bank account) (Call 327-8175 for assistance.  Must provide blank, voided personal check with form.)

  14. Weekly Work Schedule for Full-time Non-Exempt Employees Time Reporting Only (.xls format for Excel) (to be filled out monthly by employees considered Non-Exempt from federal overtime regulations--call 327-8531 or 327-8173 for assistance with the form.)

  15. Administration or Faculty Report of Sick Leave, Vacation Leave, or Special Leave (sample only) (.pdf format) (for Employees who are Exempt from federal over-time regulations--Faculty, Administrative, Managerial, Professional.  Order more forms by calling 327-8407.  To be filled out by employee and sent to supervisor, call 327-8402 for assistance.)

  16. Administrative Organization Chart (.pdf format)

  17. Performance Evaluation Form (.pdf format) (Call 327-8530 for instructions.)

  18. Faculty and Staff Checkout Clearance Form (.pdf format)  (Checkout session is required of each Exiting Full-time Employee:  Go to Alva HR, Enid Campus Business Office, and the Dean's Office at Woodward Campus, as final stop, after turning in University keys.)

  19. Key Request Form (.pdf format)  (Call 327-8647 for instructions.)

  20. Keyholder's Agreement (SAMPLE ONLY) (.pdf format)  (Call 327-8647 for help.)

  21. Key Loss Form (.pdf format)  (Call 327-8647 for more information.)

  22. Staff Tuition Waiver Application (.doc format for Word)  (Call 327-8533 in Alva Business Office for more information.)

  23. Counseling Report (.pdf format) (for situations when discipline is warranted.  Call 327-8530 for further instructions.)

  24. Travel Request Form (SAMPLE ONLY)--do not use this form link now that we have online travel request software-- called the Agile Fleet Program) (Must use online login process for each official trip for University:  https://nwosu.agilefleet.com/login.asp)

  25. Application for Travel Reimbursement

  26. Office of State Finance Claim Form 19 (.xls format for Excel) (to be initiated by NWOSU Travel Claims Clerk in Human Resources, approved by Controller, then signed by employee and V.P. for Administration; Call 327-8143 for help.)

  27. Vehicle Use Report (exhibit only) (.pdf format)

  28. P.S. Professional Services Form (.doc format for Word)   ; A criminal background screening is required-- if more than 12-month gap in non-student employment at NWOSU-- before a firm offer can be made--call 327-8175 for more information.

  29. I.P.S.C. Independent Personal Service Contract (.pdf format)

  30. (must be pre-approved by V.P. for Administration 327-8528, for non-payroll "independent contractor" services only!)  (This person will not be considered an "employee" by legal standards, and will be paid by Purchasing:  However, the job duties MUST meet IRS requirements--call 327-8530  for more information.)
  31. Miscellaneous forms: 

  32. Address Changes for BlueCross BlueShield of Oklahoma.  (Simply e-mail old and new address to HR:   tlcooper@nwosu.edu ; Will be changed online with BCBSOK by HR Director;  When full-timers change address/home phone number, they should also remember to notify Myra Davison, in President's Office:  medavison@nwosu.edu(By notifying the NWOSU Human Resources Office of an address change, participants in Lincoln Financial's 403b program are also notifying the company.)

  33. Address/Beneficiary Change Form for Oklahoma Teachers' Retirement (.pdf format) (Call 327-8530 for assistance.  Will be forwarded to OTRS by HR Director for you.)

  34. Address Change Form for TIAA-CREF (.doc in Word) ;  (Call 327-8530 for assistance.  Will be forwarded to TIAA-CREF for you by HR Director.)

  35. Background Screening Paperwork ;  (Call 327-8175 for help.  Last page must be filled out, signed, and submitted to HR with copies of driver's license and SS card.  Clearance from Trak-1 must be obtained before a firm offer can be made by the official hiring supervisor or search committee.  For full-time students, background screening not required.  Nor for non-student with less than a 12-month gap in employment at NWOSU.)

  36. Beneficiary Change Form for TIAA-CREF (.pdf format) ;  (Call 327-8530 for help.  Will be forwarded to TIAA-CREF for you by HR.)

  37. Beneficiary Change Form for Standard Life and LTD (.doc in Word);  (Call 327-8530 for help.  Will be kept on file in HR Office.)

  38. Beneficiary Change Form for American Fidelity Assurance (.pdf format);  (Call AFA at 800-662-1113 for assistance.  Employee mails or faxes new address to AFA directly.)

  39. Confidentiality Agreement (To be signed by each student worker newly hired to an office or department--SUPERVISORS:  To be kept on file in your office.)

  40. E-MAIL SIGNUP FORM (.pdf format) (Ask someone in Human Resources for assistance.  Will be faxed to I.T. Office by Alva HR, Enid Business Office, or Woodward Dean's Office.)

  41. FMLA Poster (1-16-09 Revision); (Call 327-8530 for more information.)

  42. FMLA Doctor's Statement for Employee Condition;  (Call 327-8530 for more information.)

  43. FMLA Doctor's Statement for Family Member Condition;  (Call 327-8530 for more information.)

  44. Invoice for Driving (.pdf format); (Call 327-8175 for help.)

  45. Job Description Template (Call 327-8175 or 327-8530 for help.)

  46. NOC-NWOSU Reciprocal Tuition Waiver Form (.pdf format);  (Call 213-3104 in Enid Business Office for more information.)

  47. Notary Public Log;

  48. Part-timer (student and non-student) Address Change Form (in Word) ;  (Submit form in Room 102 of Herod Hall.  327-8175);  Student Positions Application Form (.doc format) ; Student Positions Application Form (.pdf format);

  49. Request for Transfer, Storage, or Disposal of Inventory Items (.pdf format) ; (for questions about inventory, call 327-8529)

  50. Shared Leave Policy (Modified February 2008) ; (for questions and paperwork requests, call 327-8530)

 

Last update:  03-26-12.

If you have problems retrieving one of the above forms, call Human Resources Director at 580-327-8530 for assistance.

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