Aim for success, not perfection.  Never give up your right to be wrong, because then you will lose the ability to learn new things and move forward with your life.

--Dr. David M Burns

A college degree is not a sign that one is a finished product but an indication a person is prepared for life.

--Reverend Edward A. Malloy

The person who knows "how" will always have a job.  The person who knows "why" will always be his boss.

--Diane Ravitch

The executive exists to make sensible exceptions to general rules.

--Elting E. Morison


*** Payroll *** Benefits *** Travel***

***Human Resources***

If you are a job applicant interested in a support staff position, ask Human Resources for the Non-Exempt Staff Positions Application, or use our electronic version that allows data entry from a word processing program. 

The Non-Exempt Staff Positions Application can be sent to your e-mail address so you can complete it with a typewriter or fill out in ink. Just send a request via e-mail to: or call 580-327-8143.  All versions of the application must be printed and sent to NWOSU Human Resources Office so we will have a live signature on file.

Finalists for any temporary/permanent full-time/part-time staff positions must successfully pass a background check before we can make a final offer.   Call 580-327-8530 for more information.


Do you realize that NWOSU employees have 2 Credit Unions they can join?  Low-interest rate home and car loans, online banking, credit and debit cards are a few of the services some of our employees enjoy.

Oklahoma Educators Credit Union

Oklahoma Employees Credit Union


In compliance with federal law, all new hires will be asked to sign an acknowledgement that they have read and  understand the Drug-free Policy Statement.  Their signature is a commitment to abide by the policy.  Failure to abide by the policy can result in serious sanctions, including dismissal.

Drug-free Policy Statement


State law (74 O.S. 292.12) requires all state agencies-- such as NWOSU-- to enroll every employee in the Direct Deposit program.   

Direct Deposit is one of our most popular free benefits that provides security and peace of mind each payday.  

Enid workers--see Charleen Carlile in the Business Office for help.  Woodward--see Linda Phillips in the Dean's Office.  Alva campus new hires will be enrolled by the Human Resources/Payroll staff.

NWOSU participates in the RUSO (Regional Universities System of Oklahoma) 403b Tax-Deferred Retirement Annuity Investment Program, administered by Lincoln Financial Group.  All NWOSU employees are eligible to participate, unless they are coded as student employees in the University Payroll System.  Call 580-327-8530 today to see if you qualify!  This is an excellent opportunity for you to invest in your financial future, via tax-deferred payroll withholding. 

Universal Availability Notice (You might be eligible!  Call 580-327-8530 for more information.)

Questions about pay and withholdings should be directed to the Payroll Accountant in Room 103 of Herod Hall.  Ph:  580-327-8531.  The dedicated fax number for Human Resources/Payroll is 580-327-8538. 

Questions related to benefit, insurance, and retirement programs are answered by the Human Resources Director, in Room 101 of Herod Hall.  Ph:  580-327-8530.

Payroll Services and Policies

The Payroll Office provides accurate, timely remuneration for services performed for the University. Employees new to the University's work force must sign the following no more than 3 days after the first day on-the-job: 
  • Form W-4 (You may want to try the IRS's online tax withholding calculator.)
  • Drug-Free Workplace Statement
  • Direct Deposit Enrollment Form 
  • State of Oklahoma Loyalty Oath
  • Form I-9 (ask us which documents can be provided to satisfy federal requirements)
  • Two I.D.'s: 
    • Driver's license is usually provided to prove identity
    • Social Security card will prove eligibility to work in the United States
The Social Security number must be verified within the first 3 days of work or the new hire cannot be processed on our state payroll. 

Employees who do not have a Social Security card should immediately go to a Social Security Office to apply for one.  This can also be done by mail.  Help us make sure you get proper credit with the Social Security Administration for your earnings at Northwestern...

Full-time employees complete the necessary insurance and/or retirement forms at the time of hire in the Human Resources Office. 

Regular Payroll 

       Excel Weekly Work Schedule




     Paycheck Production Guide ("From First Day to Pay Day") 

Part-time Employment 

Part-time Employees Payday Time Schedule 

     Excel Part-time Time Sheet FOR WORK 7-1-09 AND AFTER.


During tornado season, Oklahomans are encouraged to follow the American Red Cross Tornado Preparedness Guidelines.

Last Updated: 12/22/2011

Disclaimer: Payroll/University/Benefit policies are subject to change without notice. 

Human Resources and Payroll Mission Statement

Human Resources and Payroll are committed to providing all employees with timely and accurate remuneration. 

Members of the Human Resources and Payroll staff strive to meet the growing needs of the NWOSU community of workers while maintaining compliance with ever changing policies, regulations, and laws in the areas of Employee Relations, Equal Opportunity, Affirmative Action, Hiring, Benefits, Payroll, Travel Reimbursement, and Worker's Compensation.

NWOSU Human Resources/Payroll Office 
709 Oklahoma Boulevard 
Alva, Oklahoma 73717 

580-327-8530 -- insurance -- hiring -- employee relations and policies -- employment laws -- retirement -- job descriptions  --  job postings  --  Employee Handbook  -- FMLA  --  paid leave questions

580-327-8531 -- main end-of-month payroll (regular full-timers, grad assistants, and adjuncts) -- w-4 -- w-2 -- income tax withholdings -- take-home pay calculations questions

580-327-8143 -- travel reimbursements -- job postings -- employment application process  --  take-home pay calculations question

580-327-8175 -- direct deposit -- PS forms  -- ET forms -- new part-time worker signup -- student worker time sheets  --  part-timer payroll questions -- Worker's Comp

580-327-8173 -- Weekly Work Schedules -- PTS (part-time staff) hiring forms (TEAs) -- part-timer payroll questions


This institution, in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act Amendments Act of 2008, and other applicable federal laws and regulations, and to the extent required by law, does not discriminate on the basis of race, color, national origin, sex, age, religion, genetic information, physical or mental disability, or status as a veteran in any of its policies, practices, or procedures.  This includes, but is not limited to, admissions, employment, financial aid, and educational services.  Inquiries concerning the application of these programs should be made to Calleb Mosburg, Dean of Student Affairs and Enrollment Management, Northwestern Oklahoma State University, 709 Oklahoma Boulevard, Alva, OK 73717, (580) 327-8415. 

Ethics Point Click here to go directly to the Ethics Point website.

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