Last Updated: 12/22/2011
The State of Oklahoma is in the process of discontinuing the printing of paychecks.
A new State law in Oklahoma (74 O.S. 292.12) requires all state agencies-- which includes NWOSU-- to enroll every employee in the Direct Deposit program. Sign up is easy--just bring a voided personal check to Debbie Ackerman, Room 102 of Herod Hall. If you use a debit card, call 580-327-8175 or 327-8173 for further instructions.
Direct Deposit is a free "GREEN" benefit and provides security and peace of mind each payday. In the past, when an employee lost a real paycheck, they had to wait weeks for a replacement from the State of Oklahoma. We never know when bad weather will close our offices on payday, so Direct Deposit is a "win-win" free fringe benefit for Payroll and everyone who works for NWOSU.
Enid workers--see Dennis Wanzer in the Business Office for sign-up.
Woodward--see Linda Phillips in the Dean's Office.
Student (E&G/Workstudy) and Part-time Staff ("PTS") paystubs are now online and accessible through Rangernet by the employee, and are protected by passwords. For technical assistance, call Jase Day in Information Technology at 580-327-8611.
Employees can ask for hands-on demonstrations in the Alva Human Resources Office at a special computer work station set aside for their use only...see below.
Part-timers sometimes forget to hand in their time sheets before leaving for a holiday or break. Government regulations will not allow our office and the Financial Aid Office to "cross over" semesters on a given payroll, so time sheets received on time, and in the semester worked, will receive priority treatment.
Attention E&G/Work Study/Part-Time Staff ("PTS"):
Hint: Some computers may ask for a username and password to open the file. Clicking Cancel usually works. After opening the file, you may have problems saving directly to a diskette. If so, just try right-clicking the hyperlink below and choosing "save target as." This should allow you to pick a location to save the time sheet for easy use each month.
You may be at risk of identify theft if you enter your Social Security number before saving the time sheet. Students and other part-timers are asked to never place more than the last 4 digits of their Social Security numbers on the electronic time sheets.
Part-time workers should print out the below time schedule and post in their work area to avoid missing payroll deadlines. In order to promptly pay workers who meet deadlines, the NWOSU Payroll Office must hold late time sheets until the next available payroll, and much longer at the end of semesters. Please help us pay you on time!
The Payroll Office can no longer "hold" a paycheck for missing information or paperwork, so time sheets for workers with incomplete paperwork must be delayed until the next available payroll processing period after completion. Human Resources/Payroll staff are frequently audited--not only for accuracy but also for completeness in required paperwork. There are heavy fines imposed by the government for non-compliance.
NOTE: If you work from a Temporary Employment Action form ("TEA"), you are referred to as "Part-Time Staff" or "PTS." The supervisor is responsible for preparing this hiring form and forwarding through the administrative signature route for approval.
(Part-time teachers are referred to as "Adjunct Instructors.") Call Debbie at 580-327-8175 for payroll information if you are hired under this category.
All non-student new hires must successfully pass a criminal background screening before being approved for placement on Northwestern's payroll.
For Work Period
|Time sheets due in Payroll by Noon on...||Anticipated Payday|
|P||Jul 1 - Jul 31, 2014||Aug 1, 2014||Aug 12, 2014|
|Q||Aug 1 - Aug 31, 2014||Sep 2, 2014||Sep 12, 2014|
|R||Sep 1 - Sep 30, 2014||Oct 1, 2014||Oct 10, 2014|
|S||Oct 1 - Oct 31, 2014||Nov 3, 2014||Nov 12, 2014|
|T||Nov 1 - Nov 30, 2014||Dec 1, 2014||Dec 12, 2014|
|U||Dec 1 - Dec 31, 2014||Jan 1, 2015||Jan 12, 2015|
|V||Jan 1 - Jan 31, 2015||Feb 2, 2015||Feb 12, 2015|
|W||Feb 1 - Feb 28, 2015||Mar 2, 2015||Mar 12, 2015|
|X||Mar 1 - Mar 31, 2015||Apr 1, 2015||Apr 10, 2015|
|Y||Apr 1 - Apr 30, 2015||May 1, 2015||May 12, 2015|
|Z||May 1 - May 31, 2015||Jun 1, 2015||Jun 12, 2015|
|A||Jun 1 - Jun 30, 2015||Jul 1, 2015||Jul 10, 2015|
Never place more than the last 4 digits of your Social Security number on time sheets!
Affirmative Action Statement
This institution, in compliance with Title VI and Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act Amendments Act of 2008, and other applicable federal laws and regulations, and to the extent required by law, does not discriminate on the basis of race, color, national origin, sex, age, religion, genetic information, physical or mental disability, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, and educational services. Inquiries concerning the application of these programs should be made to Calleb Mosburg, Dean of Student Affairs and Enrollment Management, Northwestern Oklahoma State University, 709 Oklahoma Boulevard, Alva, OK 73717, (580) 327-8415.
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