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Northwestern Oklahoma State University

Networked Information Resources Acceptable Use Policies and Procedures


The NWOSU network is provided for faculty, staff and students to conduct research and communicate with others. Communications over the network are often public in nature; therefore, general rules and standards for professional behavior and communications will apply. This policy applies to, but is not limited to, computers, cell phones, phones, text messaging, electronic mail (e-mail), and social networking sites.


The network is primarily intended for the use of faculty, staff and students. Others wanting access to the network, including PC's in labs, must first check with the supervisor of the equipment and pay such fees as set by the University.


Faculty, staff and students may employ e-mail as a tool for communication. The University may rely upon this medium to communicate official information, therefore staff and students will be responsible for checking and reading messages. All NWOSU faculty, staff and students will receive and be required to use NWOSU email accounts for official email correspondence.


Electronic mail and communication are not to be utilized by employees and students to share confidential information about students or employees. Employees have no expectation of privacy with regards to the use of electronic mail.


Network administrators may review files and communications to maintain system integrity. Users should not assume that files stored on university servers will be private. (Electronic Communications Privacy Act 18 USC 2701 (1988).) Users have no expectation of privacy with regards to any computer equipment belonging to NWOSU or to the use of the NWOSU network with private computer equipment. The University cooperates fully with all duly constituted law enforcement agencies in cases of violation of applicable law. Use of University Network facilities, services and information technologies does not alter basic codes of behavior of academic life.


Behaviors which are not permitted by the University include but are not limited to:

  • Violation of local, State or federal laws, RUSO or University policy
  • Sharing confidential information on students or employees
  • Sending or displaying offensive messages or pictures
  • Assisting a campaign for election of any person to any office or for the promotion of or opposition to any ballot proposition
  • Using obscene language
  • Harassing, intimidating, threatening, frightening, humiliating, insulting or attacking others by any means
  • Engaging in practices that threaten the integrity of the University computer facilities, services and information technologies (e.g., loading files that may introduce a virus or installing software not previously approved). Downloading and installation of software is only allowed with prior approval from Information Technology. This also applies to the installation of hardware.
  • Violating copyright laws. For example, copying or downloading movies, music or other copyrighted materials is against the law. Peer-to-peer sharing of the copyrighted materials is also against the law.
  • Using others' accounts
  • Trespassing in others' folders, documents, or files
  • Intentionally wasting limited resources
  • Employing the network for personal enterprises or business purposes
  • Violating the ONENET Acceptable Use Policy (
  • Promoting, supporting or celebrating religion or religious institutions
  • Surveillance or taping of others and/or taking non-consensual or abusive advantage of another; examples include, but are not limited to, non-consensual video or audio taping of sexual activity.
  • Internet use that constitutes invading rights of others to include, but not limited to, harassment based on sex, race, color, national origin or disability

The Network Supervisor will report inappropriate behaviors to the University administration who will take appropriate disciplinary action. Any other reports of inappropriate behavior, violations, or complaints will be routed to the employee's supervisor for appropriate action. Violations may result in a loss of access and/or disciplinary action, including termination.

Each employee will be given copies of this policy and procedures and will sign an acceptable use agreement before establishing an account.


Revised 07-11

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